Congratulations! You're one step closer to becoming a GI Procedure Partner.

Thank you for your interest in providing timely, quality care to scope-ready patients.

Launched in partnership with

Please fill in the two forms below:

The first form is the enrollment form (at no cost to you) and the second form collects your endoscopy unit and contact information to appropriately manage patient workflows.

The five commitments we ask of Procedure Partners in the network are summarized below and detailed in the enrollment form.

1. Maintain contact information via your WovenX platform login
2. Accept or decline patient scheduling requests within two business days
3. Contact patients within three days of acceptance to schedule their procedure
4. Offer at least one procedure slot within six weeks of the contact date
5. Record on a monthly basis whether scheduled procedures were completed, using your WovenX login

Continue to the second form below
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Questions? Email GIProcedureNetwork@wovenxhealth.com‍

Frequently Asked Questions

Who should be designated as the Primary Point of Contact (POC)?

This individual ensures a seamless connection between the WovenX platform and your procedural site’s internal workflows. They are responsible for receiving email notifications for procedure ready patients, confirming acceptance, downloading the patient’s pre-procedural intake information, and logging the confirmed procedure date in the WovenX platform. This should be someone involved in the daily operations of the practice.

What is included in the pre-procedural intake and how is it delivered?

The pre-procedural intake is a structured clinical document designed to support procedural clearance and scheduling for diagnostic colonoscopy following a positive CRC screening result. It is delivered securely through the Procedure Partner portal when a patient selects your location. Each intake contains the patient's positive screening result and the clinical information required to complete clearance without an additional intake visit.

What am I expected to do once I receive a scheduling request?

Review the pre-procedural intake information for procedural clearance and contact the patient to schedule their diagnostic colonoscopy. WovenX will provide expected response time guidelines separately.

What are the primary Service Level Agreements (SLAs) for Procedure Partners?

To maintain program integrity and ensure each patient receives timely, quality care, we ask our Procedure Partners and their designated points of contact to adhere to the following:

Contact Information: Maintain current contact information for your Primary and Secondary contacts in the portal, including direct phone lines, emails, and fax numbers. Contacts are expected to respond to WovenX inquiries within two business days.
Review Requests: Render a decision (accept or decline the patient request to schedule a colonoscopy at your site) within two business days of receiving their scheduling request.
Patient Outreach: Initiate contact with the patient within three business days of acceptance.
6-Week Access: Offer at least one procedure opening within six weeks of the contact date. Patients may choose to schedule beyond the 6-week window, but a slot must be offered.
Reporting: Record on a monthly basis whether scheduled procedures were completed, using your WovenX login. Update as needed if the schedule changes.

What is the Partner’s clinical responsibility?

Upon receipt of the pre-procedural intake, the Procedure Partner’s site maintains sole responsibility for the final clinical review, obtaining any necessary procedural clearances from outside specialists, scheduling the procedure, providing all pre-procedural instructions and prep requirements, completing the procedure as well as any necessary follow-up care post-procedure.

Is a pre-procedural consultation required?

The Fast Track intake is specifically designed to identify patients who are safe to proceed to procedure and do not require pre-procedure consultation. If a pre-procedure consultation is needed, a WovenX provider will attempt to complete the consult with the patient and will provide a procedure referral along with the consultation note as part of the pre-procedural intake. All clinical information will be provided to the Procedure Partner in the intake. The Procedure Partner still maintains final clinical authority to request an in-person consultation if required by the individual Patient’s circumstances.

How are patients routed to my procedural site?

Upon completing the Fast Track intake, eligible patients are presented with a list of local procedural sites based on their ZIP code. Once your site is live as a Procedure Partner, your facility will be visible and selectable to eligible patients within your geographic area.

What if my endoscopy unit is at capacity?

Partners maintain full control over their procedural schedules. If your facility cannot accommodate a requested procedure, you may decline the scheduling request through the platform. WovenX will coordinate with the patient to find the next available partner site in their area.

To maintain participation in the network, endoscopy units must be able to offer at least one procedure date within 6 weeks of contact with the patient, although the patient may elect to schedule out to a later date.

If a Procedure Partner has a pattern of declining patients, WovenX reserves the right to remove that Partner from the selection list until Partner is able to accept patients on a regular basis.

What is the "Enrollment Form" I am reviewing?

The enrollment form formalizes our shared commitment to HIPAA-compliant data security and establishes the operational standards necessary to close the colorectal cancer screening-to-procedure gap. The form clearly lays out the requirements for participating as a Procedure Partner and the situations that would trigger removal of a Partner from the network.

I want multiple endoscopy units listed in the network. Is this possible?

Yes. You may register up to 5 separate endoscopy units under a single legal entity. In the second onboarding form above, you will be asked to provide addresses and designated Primary and Secondary Points of Contact for each unit. The points of contact should be the same across all sites listed. Points of contact are the individudals accountable for scheduling and patient workflows for unique sites.

If your organization has more than 5 endoscopy units, please reach out to us directly at GIProcedureNetwork@wovenxhealth.com to coordinate directly with our team.

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